QuickBooks Multi-User Mode is a working mode that allows more than one person to work on the same company file. For instance, in a business organization, the business owner, manager, and payroll in charge can work on the same QuickBooks simultaneously. It is because of QuickBooks Multi-User Mode that they can collaborate on the same QuickBooks company file. It is essential that they should be networked and have their QB license. This working mode enhances work productivity as well as efficiency as every QB user has simultaneous access to the company file. It also efficient collaboration among team members and ensures accuracy in the accounting process.
Effective Steps for Enabling QuickBooks Multi-User Mode
For enabling QuickBooks Multi-User Mode in QuickBooks Desktop, you are supposed to download this accounting software.
Thereafter, you are supposed to follow the below-mentioned points sequentially: –
- To begin, you should install QuickBooks Desktop, select Custom, and then Network Installation type
- Now, you should select ‘I’ll be using QuickBooks…storing’ if you want the complete QuickBooks Desktop on the server.
- Next, you should follow the on-screen prompts carefully and choose ‘Multi-User host installation.’
- In the next step, you should update the QuickBooks company file after opening the software.
- Thereafter, for using QuickBooks Multi-User Mode, you should move to ‘File’ and select ‘Utilities.’
- Now, you should tap ‘Host Multi-User Access.’ If it shows ‘Switch to single-user mode’ it indicates that your company file is in multi-user mode.
- In the next step, you should open Windows Firewall
- Next, you should select ‘Advanced Settings.’
- Now, you should tap ‘Inbound rules’ followed by ‘New Rule’ and then select ‘Port’
- Thereafter, you should select ‘Next’ and then check the ‘TCP’ option
- In the next step, you should enter the ports for your QuickBooks year version and then tap ‘Allow the connection.’
- Now, you should place a check on all profiles and then click ‘Next’
- Next, you should name the rule and then hit ‘Finish’
- To conclude, you can now easily access QuickBooks Desktop Multi-User Mode.
Effective Steps for Sharing Company Files
After successfully setting up QuickBooks Desktop Multi-User Mode, you can share company files with others.
You should follow the below-mentioned points to enable sharing of company files.
- To begin with, you should right-tap on the folder with the company file.
- Now, you should move to ‘Properties’ and then choose ‘Security.’
- Next, you should tap the ‘Edit’ option.
- Thereafter, you should select ‘QBDataServicesUserXX.’
- In the next step, you should select the ‘Full control’ option.
- Now, you should tap ‘Allow’ and then click the ‘Apply’ tab followed by ‘OK’
- Next, you should set up Windows access permissions for sharing your company files
- Thereafter, you should hit Win and R keys simultaneously to launch File Explorer.
- Now, you are supposed to locate the folder with the company files and right-tap it.
- Next, you should tap ‘Properties and Sharing.’ And then click the ‘Share ad’ option.
- Thereafter, you should select the suitable QBSetaServiceUserXX, where XX denotes the specific QuickBooks version on your system.
- Finally, you should tap the ‘Full control’ option followed by ‘Share.’
Effective Steps for Configuring QuickBooks Database Server Manager
The next major step for using QuickBooks in multi-user mode is to set up the Database Server Manager.
- First of all, you should move to ‘Programs’ on your system and then select ‘QuickBooks’
- Next, you should select QuickBooks Database Server Manager
- Now, you should tap the ‘Scan Folders’ tab and then choose the ‘Add folder’ option.
- Thereafter, you should opt for the folder with the company file and click ‘OK.’
- Now, you should choose the ‘Add folder’ option.
- Next, you should tap the ‘Scan’ tab to start scanning.
- Lastly, you should click ‘Close’
Effective Steps for Allowing configuration to QuickBooks Multi-User Mode
For every Windows 10 user, it is easy to assign admin authority to a new user in QuickBooks Multi-User Mode.
QB users are advised to follow the below-mentioned points to permit other users to access QB in multi-user mode.
- Firstly, you should go to ‘Settings’ on the system.
- Now, you should choose ‘Accounts’ followed by ‘Family & Other Users.’
- Next, you should choose the option saying, ‘Add someone else on this computer.’
- Thereafter, you should select ‘I don’t have this person’s sign-in information.’
- Now, you should insert a user who doesn’t have a Microsoft account.
- Next, you should specify a name and password for that account and then tap ‘Finish’
- Thereafter, you should give admin authority to this user and then choose this account and select ‘Account Type.’
- Now, you should move to the ‘Admin’ tab.
- Finally, you should click ‘OK’ followed by ‘Save.’
Effective Steps for Resolving QuickBooks Multi User Mode Not Working Error
While opening a company file on another company, there are many users who encounter QuickBooks Multi User Mode Not Working Error.
For fixing this annoying error, you should follow the below-mentioned points: –
- Using QuickBooks File Doctor Tool
You have to use this tool for finding whether your system has the capability of hosting the multi-user mode. After successfully downloading the QuickBooks File Doctor Tool, you should run it. Finally, you should check whether this technical error is resolved or not.
- Using QuickBooks Database Server Manager
You are supposed to launch the QB Database Server Manager on the server computer for resolving this issue.
- First of all, you should move to the ‘Start’ menu and then input ‘database.’
- Now, you should use the ‘Browse’ option to head to the folder with the company file and then tap ‘OK.’
- Next, you should click the ‘Scan’ button and these steps will effectively repair firewall permissions.
- Finally, you should check whether the QuickBooks multi-user mode not working error has been resolved or not.
- Accurately Examine the host mode on every user’s computer
It is another efficient method for resolving this technical issue.
- To begin with, you should launch the QuickBooks ‘File’ menu on the user system.
- Now, you should open ‘Utilities.’
- In case, if ‘Host multi-user access’ option appears on the drop-down menu of utilities, it indicates that this specific system is not the computer hosting the company file.
- If ‘Stop hosting multi-user access’ is displayed on the list, you should turn off hosting.
- Thereafter, you should enable the QuickBooks single-user mode.
- Finally, after disabling the hosting mode on every user system, you should check whether the QuickBooks Desktop multi-user mode not working error is resolved or not.
Conclusion In this blog, we have detailed every important aspect of QuickBooks Multi-User Mode that will help every QB user. You can connect with our QuickBooks technical support team if you face any issues.